Job title and their duties in the Office

by Barnabas Eigege

Jobs in the office vary according to title, experience, duties and education. For instance, a personnel clerk performs general duties such as maintaining personal records.

Job title and their duties in the Office

Job titles in the office include:

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1. General Office Clerks

A general office clerk performs duties depending on the needs of the employer. For example, she may spend her time filling paper work or entering data into a computer system. However, the next day the general office clerk may spend time photocopying files and opening mail or faxing documents.

2. Mail Clerk

A mail clerk is responsible for more specific general office duties. The clerk spends his day preparing a company’s incoming mail. For instance, he opens the envelopes and reads the information before sorting it according to whom it is addressed.

3. Receptionists

Besides being the face of the business she works for by receiving and routing visitors, a receptionist also performs general office duties.

4. Payroll Clerks

A payroll clerk also called a timekeeping clerk, is responsible for creating, compiling, and maintaining employee payroll records. Typically, he works in a company’s accounting office and assist by making sure that fellow employees are paid on time and that the paychecks are accurate.

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5. Bookkeepers

Bookkeepers perform basic accounting functions such as maintaining ledgers and handling accounts payable and accounts receivable. This may be a function that is assigned to one person or handled by a separate department, depending on the size of the company. Small business owners may outsource the task to a self employed bookkeeper.

6. Secretary

Secretaries are employed by business, professional, government, and nonprofit organizations. Secretaries perform several office tasks within one job. They perform word processing jobs and data entry. They take shorthand dictation in some offices. Secretaries also file papers, answer telephones, schedule appointments, and handle mail for their employers.

7. Office manager

Office managers manage an office work environment. Qualified and experienced secretaries are often promoted to the rank of office manager. Job duties can range from scheduling employees delegating work, training new employees, creating and enforcing office policies, supervising staff, resolving issues, and maintaining computer systems.

8. Accounting

Accountants work in an office environment. Duties include tax preparation, paying clients’ bills and receiving payments. Accountants handle advanced accounting task which bookkeepers cannot handle.

9. Typists

Typists are recently designated data entry operators in some offices and they process all forms of correspondence in the office. They are proficient in word processing. Typists also handle clerical duties in some offices.

10. Messengers/Cleaner

The Messengers/Cleaner are at the bottom of office career ladder. They are responsible for running errands in the office such as dispatching of internal mails and also going to the post office to collect letters for the office. They are also responsible for cleaning the offices and generally may be assigned other non-skill duties in the office.

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Administrative Jobs: Options, Job Titles, and Descriptions

Administrative jobs can encompass a wide variety of duties. Administrative workers are those who provide support to a company. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks.

Because administration is such a broad category, there are many different administrative job titles. Some of these titles, like “administrative assistant” and “program administrator,” refer to jobs with similar duties. However, some job titles describe very different types of jobs.

Common Administrative Job Titles  Below is a list of common administrative job titles organized by job type. Read below for a description of each job type.

  • Administrative Coordinator 
  • Administrative Director 
  • Administrative Manager
  • Administrative Services Manager 
  • Administrative Services Officer 
  • Administrative Specialist 
  • Administrative Support Manager 
  • Administrative Support Supervisor 
  • Administrator Assistant Director

Conclusion

I am sharing this research on Job title and their duties in the Office/Administrative job titles to help you optimize your own titles. This supports our mission to transform job descriptions. 

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